How to Plan a Group Holiday in a Mallorca Villa

A villa holiday with the whole family or a big group of friends is a great way to spend time together in Mallorca: one house, one pool, long dinners on the terrace and no hotel corridors between you. It also takes more organising than a trip for two. Someone has to agree the dates, match the bedrooms to the people, sort out the money and get everyone from the airport to the villa.

Why Mallorca works so well for groups

Mallorca is easy to reach, with direct flights to Palma from many European cities, and the island packs a lot into a small space: beaches, mountains, historic towns and good restaurants are all within easy driving distance of each other. A villa adds what a hotel cannot: breakfast together on the terrace, afternoons around your own pool, barbecues and long dinners outside under the stars, with a boat trip, a market morning or a day at the beach whenever the group feels like it.

This guide walks you through the planning step by step. If you already know what you need, you can go straight to our selection of villas for large groups.

Group holiday checklist at a glance

• Agree dates and budget before you look at villas.
• Choose one lead guest to deal with the booking.
• Count beds and bathrooms, not just bedrooms.
• Book early, especially for summer and school holidays.
• Plan transport for arrival day and for the rest of the week.
• Decide on food: self-catering, a private chef, or a mix of both.

Last updated: November 2026.

Step 1: Agree dates and budget first

The hardest part of a group holiday is usually getting everyone to agree. Settle the dates and a budget per person before you start looking at villas, and you will save a lot of back-and-forth. Large villas are in high demand in July and August, so for summer it pays to start planning months ahead. Outside the high season there is more choice, and spring and autumn are a good time for groups that come to walk, cycle or play golf.

Step 2: Choose a lead guest

One person should handle the booking for everyone. Under our terms and conditions, a lead guest accepts the terms on behalf of the whole party and is jointly responsible for the booking. In practice, that person collects the money from the group, pays the deposit and balance, and is usually our main contact.

Step 3: Choose the right villa for your group

A villa that sleeps 12 on paper is not always right for every group of 12. Look beyond the number of bedrooms:

• Beds. Check how many rooms have double beds and how many have twin beds. Couples, friends and children all need different set-ups, and each couple will want a bedroom of their own.
• Bathrooms. With a big group, the number of bathrooms matters almost as much as the bedrooms. En-suite rooms make mornings much easier.
• Who sleeps where. If grandparents or anyone with limited mobility are coming, check whether the villa has a bedroom on the ground floor. Families with young children may want rooms close together.
• Living space. Look for a dining table that seats everyone and, ideally, more than one living area so the group can spread out.
• Outdoor space. Check for a shaded outdoor dining area big enough for the whole group, plenty of sun loungers and a pool that suits the number of guests.
• Kitchen. Cooking for a crowd needs space: look at the size of the kitchen, the fridge space and whether there is a barbecue.
• Air conditioning. For a summer stay, check whether every bedroom has air conditioning, not just the main ones.
• Parking. If you are arriving in several cars, ask how many the villa can park.
• Location. A villa within walking distance of a town or beach suits groups with teenagers or without enough drivers. A secluded finca suits groups who want privacy and will mostly stay at the villa.

Our family-friendly villas are a good starting point for multi-generational trips.

Where to stay in Mallorca with a group

The right area depends on what your group wants from the week.

• Pollença and Puerto Pollença. A historic town with squares and restaurants, a few minutes from the bay and the promenade of the port. A good choice for groups that want beach, town life and walking or cycling in one place. See villas in Pollença and Puerto Pollença.
• Alcúdia and Playa de Muro. Long sandy beaches and a walled old town, popular with big families and groups with children. See villas in Alcúdia and Playa de Muro.
• Sóller and Deià. The Tramuntana mountains, a UNESCO World Heritage landscape, with walks, views and village restaurants. Better for groups who come for scenery than for beach days. See villas in Sóller and Deià.
• Santanyí and the south-east. A market town close to the coves of the south-east coast, for groups who want swimming spots and a quieter pace. See villas in Santanyí.
• The countryside. A finca inland gives the most privacy and space, with the beach a drive away. See our countryside villas and fincas.

A few large villas for groups

To give you an idea, here are some of the villas in our selection that sleep 12 guests or more, in different parts of the island. For prices and availability on your dates, open each villa or ask us.

Villa Leones, Alcúdia

10 bedrooms, 10 bathrooms, up to 20 guests. A large villa with views of the sea and Formentor, a private heated pool, a Jacuzzi, air conditioning and a barbecue. One of the largest villas in our collection, a good fit for big family reunions or two families travelling together. See Villa Leones

La Serrania, Campanet

10 bedrooms, 10 bathrooms, up to 20 guests. A secluded, retreat-style villa in the Campanet valley, with mountain views and a private pool. Ideal for groups who want space and privacy in the countryside. See La Serrania

Can Melsion, Pollença

6 bedrooms, 7 bathrooms, up to 12 guests. A historic 16th-century estate near Pollença with a private pool, a tennis court and mountain views, for groups who want character and room to spread out. See Can Melsion

Villa Puesta del Sol, Puerto Andratx

6 bedrooms, 6 bathrooms, up to 12 guests. A cliffside villa in Puerto Andratx with sea views, a private pool and a Jacuzzi, for groups who want the south-west coast close by. See Villa Puesta del Sol

For the full selection, see our villas for large groups.

Step 4: Sort out the cost and payments

• Deposit. To confirm a booking, a non-refundable 50% deposit is due within 48 hours of the provisional reservation. Agree beforehand who pays it and how the group will pay that person back.
• Balance. The rest is due 60 days before arrival.
• Breakage deposit. Some owners also ask for a refundable breakage deposit. Decide in advance how the group will share any deductions.
• A shared kitty. Many groups set up a shared fund for food, drinks and everyday costs, so no one ends up paying for everything.
• Extras. Remember to budget for car hire or transfers, food, and any services you book, such as a chef or a boat trip.

Full details are in our terms and conditions.

Step 5: Plan transfers and transport

• Arrival day. With a big group, a private minibus transfer from Palma airport is often simpler than several hire cars arriving at different times. We can arrange airport transfers.
• During the stay. Most villas outside towns need a car. Work out how many drivers and cars you need, and check how much parking the villa has.

Step 6: Decide how you will eat

Cooking for 12 or more every night is a job in itself. Many groups do a mix: breakfast and simple lunches at the villa, a few dinners out, and one or two nights with a private chef at the villa, a popular choice with groups. For something more relaxed, ask about our catered villas.

Step 7: Plan a few things to do together

You do not need to fill every day. Add one or two shared plans and leave the rest of the time free:

• A boat trip. A private boat charter is one of the best ways to see the coast and reach coves that are hard to get to by land.
• A market morning. Most towns have a weekly market, followed by a long lunch in a village restaurant.
• Walking or cycling. The Tramuntana and the north of the island are ideal, especially in spring and autumn.
• Golf. Mallorca has around twenty golf courses. See our golfing villas.

For more ideas, see our guides to beach bars in Mallorca, theme parks and water parks and Mallorca markets by day of the week.

Step 8: Before you travel

• Confirm the guest list. All guests, including the ages of children, must be declared when you book. Guests who have not been declared cannot stay at the villa, so let us know of any changes in advance.
• Celebrations. If you are planning a birthday, an anniversary or any event with extra visitors, tell us when you enquire. Not every villa allows events or extra visitors, so we will suggest suitable ones. See our event villas.
• Share the practical details. Send everyone the address, arrival times, parking and house information before you leave.

Frequently asked questions

How do we split the cost of a group villa?

One lead guest pays the non-refundable 50% deposit and the balance, due 60 days before arrival, and collects the shares from the rest of the group. Agree in advance how you will share any breakage deposit and extras such as transfers or a chef.

Who signs the booking for a group?

One lead guest makes the booking, accepts the terms on behalf of everyone and is jointly responsible for it.

Can friends join us for the day or for a party?

Only guests declared at the time of booking can stay at the villa. If you are planning a celebration or expect visitors, tell us beforehand and we will advise you.

How do we choose the right villa for our group?

Look at the number of beds and bathrooms, not just bedrooms, check the sleeping arrangements, the dining and living space and how far the villa is from a town or beach. Tell us who is coming and we will help you compare options.

Let us help you organise it

Planning a holiday for a big group is easier with someone who knows the villas. Tell us your dates, how many people are coming and what kind of holiday you have in mind, and we will:

• Suggest villas with the right number of beds and bathrooms for your group.
• Advise on the area that best suits your plans.
• Help arrange the extras: airport transfers, car hire, a private chef or a boat trip.

Browse our villas for large groups or contact our team to start planning.